Transport Management Details
| Order entry | Accounting |
| Routing and scheduling | Reporting and Searching |
| Load creation | Administration |
| Status update / POD | System architecture |
| Costing | Service options |
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Order entry:
Create complete jobs with references, extra requirements, instructions, dates/times and many other details or, receive jobs from your customers electronically through our EDI Interface.
- Manual - Simple and quick to enter essential information
- Ideal for use in conjunction with 'in house' ERP systems
- Maintained Customer, Staff, Vehicle, Subcontractor, collection and delivery address lists cut down key strokes and enhance accuracy
Routing and Scheduling:
Table sorting, colour coded diary screens and advanced date/time criteria allow jobs to be organised and scheduled with the minimum of fuss.
- Colour coded diarys screen shows live reports of arrivals, problems and completed deliveries.
- All tables can be sorted and organised by your criteria
- Organise by area, size of load, date/time, etc...
Load creation:
- 'Own fleet' - allocate loads to vehicles, trailers and drivers
- 'Subcontractors' - allocate loads to subcontractors
- Communicate load instructions direct to vehicles and subcontractor systems via the TrackTrans 'Message Hub'
Status update / POD:
- Incab solutions allow Driver’s to return POD’s, signatures and other status directly from their mobile phone*. Ideal for ‘Own fleet’ and ‘owner drivers’.
- Subcontractors can update status and POD information via a web interface on the TrackTrans 'Message Hub'.
- No systems interface required, just an internet connection and web browser - everyone can cooperate
- For larger subcontractors a simple XML interface to the TrackTrans 'Message Hub' gives 'real time' status and POD information
Costing:
- Purchase orders – send the agreed rate for jobs along with the job information
- Self Billing – costing system uses purchase orders to pre approve third party invoices
- Purchase logging – record purchase invoices on arrival at your premises before distribution to the operators. Eliminate nasty surprises!
Accounting:
- Price jobs and Invoice customers by date, batch reference or purchase order
- Prepare detailed schedules to support summary financial invoices
- Optional integration with QuickBooks
- Integrate working time information with your payroll system
Reporting and Searching:
- Search by dates, address, driver or any other aspect of a job/load
- Custom reports – Choose your own headings and report on any aspect of a jobs status. Reports received in spreadsheets format to allow full editing and manipulation
Special reports for:
- Progress chasing – check for status and POD information against ETA’s and ETD’s
- Subcontractor costing and Gross Profit details
- Vehicle, trailer and driver utilization
- Unpriced, uncosted and unbilled jobs
Working Time and Hours recording
- Record working time against drivers and extra men.
- Record warehouse hours against customers/warehouseman and invoice out with other work
- Holiday book allows annual leave, sickness, maternity leave etc. to be recorded. Holiday chart lets you view leave/sickness at a glance and plan for potential staffing shortfalls and
Administration:
Maintains lists of:
- Users
- Contacts
- Employees
- Vehicles, etc...
System Architecture:
- SQL database backend
- Browser based applciation
- Android for handheld devices
- 'Message Hub' XML based
Service Options & Charging:
- Hosted service on a 'Pay As You Go' basis - no up front costs - no long term contract.
